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Church of Gnome Privacy Policy

Last Updated: 3/24/2024

The Church of Gnome (“we,” “us,” “our”) is committed to protecting the privacy and personal information of our community members (“you,” “your”). This Privacy Policy outlines how we collect, use, protect, and disclose your information across our website and services, including but not limited to membership sign-ups, ordination applications, life coaching inquiries, the online forum, and any other interactions within our community.

By engaging with our services or website, you agree to the terms outlined in this Privacy Policy. We encourage you to read it carefully and contact us with any questions.

1. Information We Collect

We collect personal information when you interact with our website or services, such as signing up for membership, applying for ordination, inquiring about coaching services, subscribing to mailing lists, participating in community or forum activities, or otherwise engaging with our online presence. This information may include, but is not limited to:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Other relevant personal or contact details you provide voluntarily

User-Generated Content in the Forum

If you post on our forum or participate in group discussions, you may choose to share additional personal information. This content is publicly visible to other members or visitors (depending on your privacy settings, if applicable). Please use discretion when sharing personal details.

2. How We Use Your Information

We use the information we collect for purposes such as:

  • Providing Services: Facilitating the memberships, ordinations, coaching services, or event registrations you request.

  • Communication: Sending important updates, events, and news relevant to your membership, ordination, or other participation.

  • Improvement: Analyzing user engagement to enhance and tailor our services.

  • Forum Interaction: Managing your forum account, allowing you to interact with other members, and moderating content to maintain a respectful environment.

3. Mailing List Subscriptions

By filling out forms on our site, you may be automatically opted into our mailing lists. If you opt in to join the Kingdom of Gnome, your information may also be shared with:

  • The Kingdom of Gnome for membership-related communication.

  • The Gnomean Elder’s personal emailing list via InquireWithinOfficial.com.

Each mailing list includes clear unsubscribe options, allowing you to manage your preferences easily. For further details, please refer to our Membership and Ordainment Terms.

4. Membership and Ordination Applications

Information collected through membership sign-ups and ordination applications will be stored in our secure database and used for:

  • Administrative Purposes: Managing your membership or ministerial role.

  • Communication & Updates: Sending relevant information about Church of Gnome events, ceremonies, or other community initiatives.

  • Service Enhancement: Improving our offerings based on user engagement and feedback.

If you opt in to join the Kingdom of Gnome during these processes, your information will be shared with the Kingdom for purposes of membership management and communication.

5. Coaching Inquiries

If you submit information through coaching inquiry forms, it will be shared with the appropriate coach or coaching organization to facilitate appointment scheduling and service delivery.

6. Forum and Online Community

User Content

  • Visibility: Posts, comments, photos, or other materials you share may be visible to other community members.

  • Do Not Repost Without Consent: We expect all members to respect each other’s privacy by refraining from reposting or sharing others’ content outside the forum without explicit permission.

  • Moderation: We reserve the right to remove any user-generated content that violates our community guidelines or the Gnomean Principles.

Personal Data in Forum Profiles

  • You may choose to add personal details (e.g., a profile picture, bio) to your forum profile. This information is voluntary and may be visible to other members. Please be mindful of the information you disclose.

7. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your experience, analyze website traffic, and support marketing efforts. By using our site, you consent to the use of these technologies. You can manage cookie settings through your browser preferences, although disabling some cookies may affect certain site features.

8. Social Media and Third-Party Embeds

Our website may feature social media integrations, external links, or embedded content (e.g., videos). These third-party features may use cookies or collect information such as your IP address. Interactions with these features are governed by the privacy policies of the respective platforms. We are not responsible for the privacy practices or content of external sites or services.

9. Data Sharing and Disclosure

We do not sell, trade, or transfer your personal information to outside parties, except under the following circumstances:

  • Service Providers: To trusted third parties assisting in operating our website, conducting our business, or providing services to you, provided they agree to keep your information confidential.

  • Legal Obligations: To comply with legal requirements, enforce our policies, or protect our rights or the safety of our community and others.

  • Membership Opt-Ins: When you opt in to join the Kingdom of Gnome, your information will be shared specifically for that purpose, as outlined above.

10. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Policy, unless a longer retention period is required or permitted by law. Criteria for determining retention periods include:

  • The duration of your membership or active participation in Church of Gnome services or community.

  • Legal requirements and compliance obligations.

  • Dispute resolution or enforcement of our terms.

If you wish to have your information removed, you may contact us (see “Contacting Us” below). We will make reasonable efforts to delete your personal data, unless we are legally required or permitted to retain it for specific business or legal purposes.

11. Data Security

We take reasonable precautions to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no data transmission or storage method is completely secure. While we strive to safeguard your information, we cannot guarantee its absolute security. We encourage you to maintain strong passwords and protect your login credentials for our website and forum.

12. Children’s Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16 without parental or guardian consent. If you believe we have inadvertently collected such information, please contact us so we can promptly delete it.

13. International Data Transfers

If you are accessing our services from outside the United States, be aware that your information may be transferred to and stored on servers located in the U.S. By using our services, you consent to any such transfer, storage, or processing of data in accordance with this Privacy Policy.

14. Your Rights and Choices

Depending on your jurisdiction, you may have certain rights regarding your personal information, such as:

  • Access: Request a copy of the data we hold about you.

  • Rectification: Request corrections if your data is inaccurate or incomplete.

  • Deletion: Ask us to delete or remove your personal data.

  • Opt-Out: Unsubscribe from any mailing lists or opt out of specific data processing.

To exercise any of these rights, please contact us directly (see “Contacting Us” below).

15. Your Consent

By using our site or engaging with our services, you consent to this Privacy Policy and the practices described herein.

16. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Updates will be posted on this page with a modification date. Continued use of our site or services after changes have been made constitutes your acceptance of the updated terms.

17. Contacting Us

If you have any questions about this Privacy Policy, or wish to request changes or deletions to your personal information, please reach out to us using the contact information provided on our website.

Thank you for trusting the Church of Gnome as a part of your journey. We are committed to respecting your privacy and creating a safe, welcoming community for all.

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